How to Write a LOI=Letter of Intent, Letter of Interest, Letter of Inquiry

letter of intent picHow to Write a LOI=Letter of Intent, Letter of Interest, Letter of Inquiry

Many foundations ask for a LOI before requesting a full grant proposal.  This helps the funder to weed out organizations which are the most appropriate to receive their offered grant. Organizations also use the LOI to assess how many staff are needed in order to review the upcoming proposals.  More so, the LOI places you on their mailing list for all future addendums and modifications for that particular grant, including deadline changes.

LOI is a non-legally binding document which includes an introduction to your project, contact information at your agency, a description of your organization, a statement of need, your methodology and/or an achievable solution to the need, a brief discussion of other funding sources and a final summary. 

Although foundations usually provide an outline for the LOI, we hope that the following tips will help you successfully win your applied for grants. 

  1. The LOI should be a brief, one page, informative letter which summarizes your ultimate full proposal.  There are times, however, when it can be as long as three pages.
  2. The structure of the LOI is a business letter.  Therefore, write the LOI on business letterhead.  Be sure that your company’s address appears on the letterhead or add it to the letter on the right hand side.  The recipient’s address should appear on the left hand side of the paper.
  3. It is important to use the specific name of the recipient.  It is best to avoid general terminology such as, “Dear Sir” or “To Whom It May Concern”.
  4. The opening of your LOI might be the most important part of your letter.  It should be a concise, executive summary which provides enticing information to inspire the reader to continue.  Include the name of your organization, the grant you are applying for and/or the amount of money you are requesting as well as a short description of the project involved.  You should also include how your project fits the funder’s guidelines and funding interests.
  5. Next, give a brief history of your nonprofit and its programs.  There should be a direct connection made from what you currently do to what you want to accomplish with their funding.  Include a description of your target population and geographic area.  It is wise to incorporate statistical facts about what you are doing and hope to do as well as specific examples of successes and needs.
  6. Elaborate on your objectives.  How do you plan on using the funding to solve the problem?  Describe the project succinctly.  Include major activities along with the names and titles of key project staff.
  7. If you are requesting funding from other sources, mention this in a brief paragraph.  In addition, include any funding already secured as well as how you plan to support the project in the future.
  8. Briefly summarize your goal.  Note that you are open to answering any further questions.  Thank the funder for his consideration in your organization.
  9. You may attach any additional forms which are helpful to present your information. However, keep in mind that this is a LOI and not a full proposal.
  10. Review the given guidelines for the LOI to assure that you have met all of the funder’s requirements.  Failing to include all requested information can cause your LOI to be disregarded.
  11. When signing the LOI, use proper business salutations such as “sincerely” or “respectfully”.  It is best to avoid an overly friendly closing.

For your convenience, here are some links to sample LOIs:

Short LOI: http://www.sophisticatededge.com/sample-letter-of-intent-for-a-grant.html

Long LOI: http://www.npguides.org/guide/inquiry_letter.htm

May your LOI open the door to your successful winning of grants. 

What is an LOI and How Do I Write One?

deadlineDear Libby:

I've been searching GrantWatch.com for new grants and I keep seeing the term LOI with a grant deadline.  What exactly is an LOI?

Regards,

A Subscriber in Boston

Dear Boston Subscriber:

This is a great and important question as the pneumonic LOI has a few meanings in the grant giving world and appears in many of our grant postings. 

LOI = Letter of Intent, Letter of Interest – Often times a funding source wants a heads-up for how many organizations plan on applying for the grant or contract so that they can hire their review staff in advance of the grant deadline date. LOI also places you on the mailing list for all future addendums and modifications to that particular application, including deadline changes.

LOI = Letter of Inquiry. Many funding sources require the submission of an initial, brief LOI rather than a full proposal.  These letters are reviewed so that only projects of interest to the funding source are invited to submit a full proposal.  Occasionally, a funding source will not publicize a proposal deadline until the LOIs have been submitted.  In that case, our staff will list the LOI deadline on our site as the proposal due date until further information is provided. 

On GrantWatch.com, when we list an LOI date at the top of a grant listing, it refers to a mandatory LOI. If the date has passed and you did not yet submit an LOI to the funding source, then, based on the rules of the funder, you can no longer apply.  Those grants are archived on the GrantWatch.com site.  When you visit our Tour our Archives page, you might find grants with a current deadline date but a passed LOI date.

The funding source usually provides an outline for the Letter of Inquiry.  It is generally no more than two pages and contains: an introduction to your project, contact information at your agency, a description of your organization, a statement of need, your methodology, a brief discussion of other funding sources and a final summary.

I hope I have fully answered your question. Please feel free to call our office if you need further assistance at 1-347-696-7196 or write to Support@Grantwatch.com.  

 

How To Get Funding For Media Equipment?

media equipmentDear Libby:

We need to install a screen, projector, microphones and support equipment in our church sanctuary. This will be used primarily by our youth and senior citizens programs. 

Where may we get a grant of up to $15,000 for this purpose?

Blessings,

Christian Church

Grantwatch.com Subscriber

Wanamaker, IN

Dear Subscriber:

Thank you for contacting GrantWatch.com with your question.  I am sure that there are many institutions with similar needs who will gain from the following information. 

Though you require equipment for your Church, the focus for your grant search should not be for grants which specifically fund the installation of a screen, projector, microphones and support equipment. The best way for you to achieve your goal is to focus on grants that support the programs you wish to provide for, i.e. youth and/or senior citizens.

If your nonprofit status is under a religious institution, I recommend searching for grants given to faith based institutions.  This information will be included in the grant’s eligibility requirements.  Additionally, searching for intergenerational programs might also be helpful.

I recommend that you check the following grant categories at GrantWatch.com:

Once you find the grants that might be appropriate for funding your equipment, you will need to create an attractive proposal which will help you secure the funding that you need.  The focus of your proposal should be that in order to run your youth and senior citizen programs successfully, you require the acquisition of specific equipment such as a screen, projector, etc.  Be sure to describe the equipment usage in your application objectives, goals and activities and include equipment costs in your excel budget and budget narrative.

If you do not have experience with writing a grant proposal, it might be worthwhile to retain the services of a professional to either assist with writing the entire proposal or review the proposal which has been created.  Professional grant writers are experts in determining the best way to present information so the application is accepted and the grant is awarded.  For further information, please visit GrantWriterTeam.com.

Another possibility for you to receive the equipment you need is to ask the Executive Director of your organization for assistance.  He/she should network and set-up private meetings with the CEO’s of your local stores or corporations.  A request can be made for these companies to donate surplus or open box equipment.  They may even be able to get a tax deduction for their donation to your church.

I hope that this information will be helpful to you. We wish you much success in not only acquiring your needed equipment but also in implementing quality programs to benefit all the members of your church. 

All the best to you and yours, 

Libby Hikind

CEO & Founder

www.GrantWatch.com

www.GrantWriterTeam.com

347.210.5815